Click General and then in the Folder list section, check the box for “Hide On My Computer folders”. Once done, click on the Outlook menu and then click on Preferences. To move existing mail, click Rules from the Message menu and then click on the name of the rule. Finally, check the box for Enabled and you’ve got a pretty simple automated rule to move messages off your Exchange server and onto your local computer.
In the “Do the following:” section, choose “Move message” and then choose the archive folder you created in the previous step. Configure the middle field as “is Greater than or equal to” and then configure the number of days (e.g.
Create a rule by clicking on the plus sign (let’s just call it Archiving) and then click Date Received in the “When a new message arrives: section. To do so, first create a folder on your local computer (e.g. Using the procedure above, from the Policy tab you may also set a Retention Policy that will automatically delete messages in a custom folder after a given period.One way to automatically archive objects from Outlook is to use rules. Choose from one of the following options Move items (from your personal mailbox) to the Archive when older than: From the Online Archive dropdown menu, click on the archive policy you wish to apply.The chosen folder Properties dialogue box appears, open on the Policy tab. From the Folder tab, click the Policy button.From the Outlook Ribbon, click the Folder tab.(In the screenshot below, this is the " Example folder"). In the list of Favorites in the left hand pane, click the custom created folder to which you want to assign an archive policy.To set up an Archive Policy using Microsoft Outlook 2013 or 2016, proceed as follows, from within Outlook. Setting up an Archive Policy using Microsoft Outlook 2013 & 2016
Using the procedure above, from the Assign Policy dropdown options, you may also set a Retention Policy that will automatically delete messages in a custom folder.
Users can also move email items from the primary mailbox to the archive mailbox automatically, using Archive Polices, to reduce the size and improve the performance of the primary mailbox. pst files into the archive called Online Archive – "Your Email Address", for easy online access. Moving messages to the Online Archive mailbox